Foong Cheng Leong

Guide to complete the Form 15 (Registration of Data User) pursuant to the Personal Data Protection Act 2010

Commencing from January 2016, all data user registrations are done via online at http://daftar.pdp.gov.my

This is a guide I wrote for lawyers on how to complete the Data User Registration Form (Form 15)

Guide to complete the Form 15 (Registration of Data User) pursuant to the Personal Data Protection Act 2010

As stated by the Bar Council’s Circular No 023/2014 – Personal Data Protection Act 2010: Partnerships to Register with Commissioner by 15 Feb 2014, law firm partnerships are required to file the Form 15 (available at www.pdp.gov.my) before 15 February 2014. Lawyers practicing as sole proprietors are exempted from registration but still must comply with the Personal Data Protection Act 2010.

Specific details on the data user registration are available in the said Circular.

To assist fellow members of the Bar, the KL Bar Information Technology and Publications Committee has prepared an informal guide to complete the Form 15. This guide is based on the Malay version of the Form 15.

Column 7: Tick Partnership
Column 8 : Tick Services
Section B: Tujuan 1: Legal Services (if you have others, please insert in Tujuan 2)
Section C: Jenis Data Peribadi: Name, identity card and passport number, address, email address (please insert more if you have others)
Section D: Name of your Auditor / Accountant (please insert more if you have others) .
Section E: None (unless you disclose the data to other countries)
Section F: Insert information of the person in charge of the data user registration application. It can be anyone authorised by your firm.

Upon completing the Form 15, you may file it with the Personal Data Protection Commissioner at:-

Kaunter Pendaftaran
Bahagian Pendaftaran dan Operasi
Jabatan Perlindungan Data Peribadi
Aras 6, Kompleks KKMM, Lot 4G9
Persiaran Perdana, Presint 4
Pusat Pentadbiran Kerajaan Persekutuan
62100 Putrajaya

Upon filing, you will be issued a document entitled “Kad Akuan Terima”. Payment can be made once your application is approved. All applications will be processed for registration after the 15 February 2014 deadline.

Foong Cheng Leong
Chairperson
KL Bar Information Technology and Publications Committee

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Comments

8 responses to “Guide to complete the Form 15 (Registration of Data User) pursuant to the Personal Data Protection Act 2010”

  1. Tan Bee Pik Avatar
    Tan Bee Pik

    Hi, I do have some doubts regarding PDPA. Where can I get the PDPA 2010 assessment checklist?
    Thank you.

    Reply
    1. FCL Avatar
      FCL

      Ms Tan: Hi, there is no official checklist but you can get some ideas by reading my article at http://foongchengleong.com/2013/01/pdpa-businesses-have-responsibilities-and-burdens/

      Reply
  2. Jonathan Heng Avatar
    Jonathan Heng

    Hi. We are a Software as a Service company and we wish to register under PDPA. But we do not know which class of data users should we register under.

    Can you please advise us which class of data users are we falling under? Thank you.

    Reply
    1. FCL Avatar
      FCL

      Jonathan: SaaS providers are not required to register with the Personal Data Protection Commissioner as of today.

      Reply
      1. Jonathan Heng Avatar
        Jonathan Heng

        Hi Mr. Foong. Thanks for your information.
        I have read through your sharing at [http://foongchengleong.com/2013/01/pdpa-businesses-have-responsibilities-and-burdens/], and we wish to know is there any template or guideline for us to follow if we want to comply to PDPA based on the actions stated in ‘What do you need to do?’, and is there a third party that can audit our implementation of PDPA?

        Reply
        1. FCL Avatar
          FCL

          Jonathan: There is no template or guidelines available for the public. But you can speak to a lawyer / consultant to get their advice.

          Reply
  3. Victor Avatar
    Victor

    Hi Mr Foong,
    We are a international psychometric assessment provider company in Malaysia. Our company is registered in UK and Australia. Can you please advise us which class of data users do we fall under? and if a foreign company is required to register for this PDPA?
    Thank you

    Reply
    1. FCL Avatar
      FCL

      Victor: Have a look at the Personal Data Protection (Class of Data Users) Order 2013 and see if you fall within the classes. If not, there is no need to register with the Commissioner

      Reply

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